Job Description

Job Title: Administrative Assistant

Location : Gardena, CA

Type : 12+ Months contract with possibility to extend

Responsibilities:

• Minimum 3 years of general office/department support experience.
• Excellent verbal, written and interpersonal skills.
• Excellent customer service skills.
• Proficient in MS Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with SharePoint, Visio, & Project are preferred.
• Strong organizational skills with exceptional attention to detail.
• Strong ability to work independently and with others.
• Preferred English/Japanese Bi-lingual (speaking, listening, reading & writing).

Department Level [70%]

1. Manage and support accounting needs for the department (PO issuance, budget tracking, payment processing, etc.)
2. General administrative support for FCD – which includes but not limited to:
3. Test Team support: Reserve meeting rooms, create meeting schedules, order supplies, etc.
4. Support scheduling of Department Meetings, prepare meeting agenda & materials to support meeting.
5. Support responses to TL1 for litigation holds from FCD.
6. Coordinate and schedule on & off-site Teambuilding activities on as-needed basis.
7. Manage FCD production Fleet vehicles (lease and purchase) to ensure usage, maintenance, tracking, plating & vehicle distribution to the appropriate members/groups.
8. Support West Coast Operations through visitor tracking, scheduling / managing of resources & general support of visitor needs.
9. Develop processes to ensure site-wide needs are met (i.e., Evacuation process)
10. Develop training to support visitors to Gardena (i.e., create presentation of Gardena / Carson facility safety requirements, resource scheduling, etc

Shared Services Office Support (Gardena & Carson) [20%]

1. Stock and maintain Cafeteria supplies for the Gardena/Carson campus.
2. Communicate with PPS on needs, deficiency, etc.
3. Stock and maintain Office Supply Rooms.
4. Monitor standard and non-standard supplies and make recommendations to management regarding purchase decisions.
5. Organize and maintain Mail Rooms.
6. Monitor all hoteling work areas to prepare for visitors.
7. Desks / rooms should be clean and free of unneeded materials.
8. Support Fitness Center procurement, compliance for users, budget management and communication with Corporate Shared Services.
9. Support on-site vending by overseeing site needs, communication, problems, etc. with vendor(s).

External Affairs [10%]

1. Support & collaborate with community needs which include working with the 186th Street School for events, donations, etc.
2. Support local Donation Drives for the community (incl. school or other charities)
3. Coordinate & Support Adopt a family activity with members and local community needs.

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