Job Description

JOB TITLE: Administrative Assistant IV

LOCATION: West Los Angeles, CA

SCHEDULE: Monday – Friday | 8:00 AM – 5:00 PM (on-site only)

SALARY RANGE: $80,641.60 – $91,041.60 (Exempt/Salaried)

DEPARTMENT: Terminal 5 Program

REPORTS TO: T5 Delivery Director

POSITION OVERVIEW

Rohadfox is seeking an experienced and professional Administrative Assistant IV to support the T5 Program Management Team at LAX. This position plays a critical role in maintaining the efficiency and organization of the Terminal 5 Program Office—a large-scale capital improvement effort involving the demolition and full reconstruction of the Terminal 5 headhouse and concourse.

The ideal candidate will have a proven track record of supporting multiple stakeholders, strong communication skills, and the ability to manage and prioritize administrative functions in a dynamic, fast-paced project environment.

ESSENTIAL JOB DUTIES

• Provide a wide range of administrative support including clerical, data entry, report writing, and internal documentation.
• Manage calendars, schedule meetings, reserve conference rooms, and coordinate logistics.
• Answer and screen telephone calls; relay messages and direct inquiries as appropriate.
• Prepare and distribute correspondence, reports, and meeting minutes.
• Scan, copy, fax, and bind project documentation and maintain organized filing systems.
• Track and log documents, maintain version control, and assist with document control tasks.
• Greet and assist internal and external visitors to the office/project site.
• Assist in collecting and compiling data, statistics, and reports for internal and external use.
• Support project controls, document control, and financial tracking processes.
• Assist in preparation of PowerPoint presentations, spreadsheets, and reports as required.
• Stock and maintain office supplies and equipment.
• Collaborate with other administrative staff and provide coverage as needed across TDIP teams.

TECHNICAL SKILLS

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using Bluebeam
• Familiarity with CAD or Revit is preferred

QUALIFICATIONS

Experience:

• 10+ years in administrative support roles, preferably within construction or public works environments
• Demonstrated ability to support multiple team members and manage competing priorities
• Strong written and verbal communication skills
• Familiarity with policies and procedures related to complex capital public works projects is a plus

Education:

• Post-secondary education required (AA, BA, BS, or MS accepted)

OTHER REQUIREMENTS

• Must live within commuting distance to the project location in West Los Angeles
• Must be available to work after hours or weekends as needed (covered under salary)
• This is an in-office/on-site role —remote work is not permitted
• Consultant must provide their own laptop for business and VPN access; client will provide a desktop if needed
• Cell phone (consultant-provided) required for business use
• Ability to work extended hours or different shifts as project activities require

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