Job Description

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities:

Core Administrative Support

Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders

Learn and utilize internal and external tools to provide calendar support

Effectively communicate with leaders to learn business priorities and apply to support

Partner with leaders and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to leaders

Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

2+ years of experience providing administrative support to 2 or more executives

2+ years of experience managing calendars, travel, and expenses for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office, Concur

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Experience with a Customer Relationship Management or ticketing system

Education

BA/BS preferred

High school diploma or equivalent required

Experience working with executives is highly preferred.

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