Job Description

Job Title: Bookkeeper / Office Manager

Location: Dallas, TX

Job Type: Direct Hire

Reports To: Managing Partner

Experience needed: 5-10 years

Compensation : $90K

Overview:

Imprimis is seeking an experienced and detail-oriented Bookkeeper/Office Manager to manage our client’s financial operations and day-to-day office functions. The ideal candidate will have recent, hands-on experience using Centerbase for accounting and billing, as well as ADP for payroll processing. This dual-role position is critical to ensuring our firm runs smoothly and efficiently on both financial and administrative fronts.

Key Responsibilities

Bookkeeping Duties

• Process payroll through ADP and Centerbase; create payroll journal entries and serve as the main liaison with ADP for payroll matters.
• Manage accounts payable and receivable, including:
• Processing vendor payments (checks, wires, ACH).
• Posting receivables and scanning deposits to the bank.
• Reconciling bank statements and maintaining deposit summaries with backup documentation.
• Perform accurate coding and data entry for:
• Deposits, vendor invoices, checks, automated payments, credit card charges, firm expenses.
• Maintain general ledger integrity; post adjusting journal entries as needed.
• Calculate, track, and report:
• Monthly firm expense budgets.
• Partner fees and distributions by profit center.
• Profitability reports and financial summaries for firm leadership.
• Handle quarterly medical reimbursement processes.
• Coordinate and manage 401(k) and profit-sharing plans, including:
• Annual reviews, maintenance of escrow accounts, and filing of Form 5500.
• Prepare 1099 forms and support annual tax preparation with external CPA.

Office Management Duties

• Oversee daily office operations and serve as the lead contact for staff matters.
• Manage employee relations, including:
• Onboarding/offboarding (ADP, healthcare, etc.).
• Performance tracking, vacation management, and policy compliance.
• Conflict resolution and promoting a positive workplace environment.
• Coordinate vendor relationships and conduct service quality audits.
• Assist with renewals for health and liability insurance policies.
• Organize internal morale events such as holiday parties and team-building activities.
• Support IT troubleshooting by liaising with third-party IT providers.
• Assist with billing, invoicing, and collections processes as needed.

Qualifications

• Proven experience with Centerbase for accounting, billing, and reporting.
• Strong working knowledge of ADP payroll systems .
• Minimum 5 years of bookkeeping and office management experience.
• Proficiency in general ledger, financial reports, journal entries, and bank reconciliations.
• High level of integrity and discretion in handling confidential information.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities, with a proactive problem-solving mindset.

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