Job Description

We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company’s mission. The ideal candidate thrives in a fast-moving, data-driven environment, anticipates needs before they arise, and maintains absolute professionalism and discretion. You’ll be the CEO’s right hand, managing priorities, streamlining communication, and ensuring operational excellence across the executive office.

Key Responsibilities

• Manage and optimize the CEO’s calendar, meetings, and travel with precision and strategic foresight.
• Anticipate needs and provide briefings, background research, and key talking points for internal and external meetings.
• Serve as a trusted liaison between the CEO, leadership team, board members, and key partners.
• Support cross-functional coordination on strategic initiatives, including business development, revenue operations, and product launches.
• Draft and edit correspondence, presentations, and communications that reflect the CEO’s voice and company’s tone.
• Drive follow-up and accountability on key initiatives and deliverables across departments.
• Prepare and organize materials for board meetings, leadership offsites, and investor updates.
• Help prioritize time and attention toward high-impact opportunities, using sound judgment and discretion.
• Maintain strong organizational systems for information flow, document management, and decision tracking.
• Track industry trends, key events, and competitive movements to keep leadership informed and aligned.
• Plan and manage complex travel itineraries and logistics, including international events and conferences.
• Provide real-time support during travel and high-priority engagements to ensure smooth execution.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5+ years of experience supporting C-level executives, ideally in SaaS, or a related fast-paced industry.
• Deep understanding of technology environments preferred.
• Exceptional communication, organization, and problem-solving skills.
• High proficiency with Google Workspace, Microsoft Office, Slack, Asana (or similar project management tools).
• Proven ability to handle confidential information with discretion and professionalism.
• Comfortable operating with urgency, flexibility, and a sense of humor in a rapidly evolving environment.

Preferred Attributes

• A strategic thinker who can anticipate challenges and identify proactive solutions.
• Strong business acumen with a genuine curiosity about tech trends and innovations.
• Collaborative, adaptable, and able to manage multiple priorities simultaneously.
• Calm under pressure, with exceptional attention to detail and follow-through.

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