Job Description

Executive Assistant to the CEO & CMO

Location: San Francisco, CA (Hybrid: 1 day remote, 4 days onsite)

Salary Range: $105,000 – $130,000

A dynamic executive team is seeking a highly organized and proactive assistant to support two senior leaders in a fast-paced, high-impact environment. This role is essential in helping the executives stay focused on strategic priorities by managing daily operations, communications, and logistics.

Role Overview

The Executive Assistant will serve as a key partner to the CEO and CMO, handling complex scheduling, coordinating travel and meetings, and ensuring smooth communication across internal and external stakeholders. Discretion, adaptability, and problem-solving are critical to success in this role.

Key Responsibilities

• Manage and prioritize two busy executive calendars, ensuring alignment with organizational goals.
• Schedule meetings, track deadlines, and coordinate daily workflows.
• Arrange detailed domestic and international travel itineraries, including transportation, lodging, and logistics.
• Organize internal and external meetings, executive sessions, and client events.
• Collaborate with office managers across locations for on-site coordination.
• Draft, edit, and finalize presentations, reports, agendas, and communications.
• Prepare and reconcile expense reports for senior leadership.
• Ensure timely processing through internal systems.
• Maintain confidential filing systems and assist with research and special projects.
• Track progress and follow-ups on key initiatives.
• Act as liaison between executives and internal/external contacts.
• Protect executive time and ensure effective communication flow.

Qualifications

• Bachelor’s degree or equivalent experience
• 3–5+ years supporting senior executives in a fast-paced environment
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite and relevant tools
• High level of professionalism and discretion
• Proactive mindset with strong problem-solving skills
• Ability to build rapport across diverse teams
• Positive attitude and strong work ethic

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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