Job Description

Key Responsibilities:

• Collect and prepare information used for presentations and meetings for executive staff
• Document meeting minutes as well as manage action items
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
• Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
• Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
• Reconcile expense reports and purchase requisitions submissions
• Develop and manage meeting communications and cadence activities
• Manage special projects for and with the senior staff
• Provide back-up support for other executive administrators
• Work with HR, Finance, Legal and other groups on reporting and reconciliation

Qualifications:

• 4+ years of experience working at the senior or executive level in an administrative or coordination role
• Experience with project and budget management
• Experience with Salesforce.com , Oracle, Selectica or cloud-based performance assessment tools
• Experience supporting a large, rapidly expanding global sales organization
• Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
• Demonstrated communication, teamwork and organizational skills
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
• Ability to quickly learn and adopt new technologies and processes
• Ability to create and modify processes and scale best practices across the organization
• Ability to confidently interact with senior and executive level management
• Ability to work in a fast-paced, startup environment
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

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