Job Description

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the C-suite, including the CEO’s family office. This role will require relocation, as this role is not in state of Texas. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a competitive salary, benefits package including Medical, vision, dental insurance, a relocation package and PTO.

Key Responsibilities of the Executive Assistant:

• Serve as a trusted right-hand to the C-suite, overseeing day-to-day operations—both professional and personal.
• Provide dedicated support to the CEO’s office and acting as the crucial link between the CEO and internal/external advisors and financial teams.
• Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives.
• Act as a liaison between the executive team and internal departments, board members, family office personnel, and international partners.
• Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
• Support strategic projects with high-level project management, documentation, and stakeholder alignment.
• Attend meetings, capture detailed notes, and ensure execution on key action items.

Maintain 24/7 availability, as well as travel with the executive domestically and internationally.

Qualifications of the Executive Assistant:

• Bachelor’s degree required; advanced degrees or professional certifications preferred.
• 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting.
• Demonstrated discretion, professionalism, and confidentiality in high-trust roles.
• Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Highly organized, detail-oriented, and capable of juggling competing priorities.
• Independent, proactive, and calm under pressure.
• Willingness and ability to travel frequently, both domestically and internationally, on short notice.

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