Job Description

POSITION SUMMARY

The Human Resources Representative is a key contributor to the HR Team at Vistage Worldwide, Inc. reporting to the People Operations Manager, the HR Representative will provide support through the full employee lifecycle primarily assisting with onboarding, offboarding, talent acquisition and more! Above all, we need a team player with a “can do” attitude who wants to grow and learn in every facet of Human Resources and one who will go the extra mile to ensure our employees are receiving the best support and customer service possible.

THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact.

The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 countries worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and achieve better results. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts.

Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies. Learn more about us at

VISTAGE EMPLOYEE LIFE

Vistage’s success is anchored by a unique culture that reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here’s a sample of the employee experience that helps drive our success:

• Welcome to our home. Our US headquarters sits in the heart of San Diego’s UTC area. It features an open, modern aesthetic with lots of collaboration spaces and opportunities to interact with co-workers. We stay fueled up with free snacks and a weekly free lunch day, along with free lattes and nitro cold brew coffee on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
• We sweat the details. Our on-site gym is decked out with Peloton bikes and other top-tier fitness equipment to keep your workout challenging and fresh. Our campus also offers access to an additional gym, volleyball courts, and a scenic office park, perfect for getting in those midday steps!
• We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within, and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center. Employees also have access to tons of individualized development resources and a generous tuition reimbursement program.
• We invest in you. Our employee benefits program is one of the most generous you’ll find. Fully-paid healthcare is provided for employees through Aetna, along with access to dental, vision, and life insurance coverage available to employees at very low rates. Take care of your financial future with eligibility for 401(k) matching funds after your first month as an employee. Use the free individual investment counseling we provide to help you grow the money you’ve saved. You’ll also start with 16 days of paid time off + 12 paid holidays per year to allow you to relax and recharge. Employees receive additional annual paid days off based on tenure.
• We keep it fun! Whether you’re with us in the Padres luxury suite enjoying our summer baseball outing, unwinding during an employee happy hour, or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules, along with the freedom to work from home three days per if you so choose! We value mutual respect and laughter . . . we hate stiff formality. You’ll have regular access to Vistage executives—our CEO even buys everyone doughnuts to fuel his informal employee chats!

Vistage’s culture and sense of mission drive employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?

RESPONSIBILITIES

Onboarding/Offboarding:

• Coordinate new hire and separation documentation through ADP and internal employee filing systems for all global locations.
• Manage and process employment verifications (ex: Background Checks, 1-9 E-Verify)
• Create new hire onboarding schedules and distribute communications to internal team members and new hire. Along with calendaring all new hire orientations and check-ins.
• Welcome new hires and conduct new hire orientations, office tours, and general support throughout the onboarding phase.
• Distribute communications and enrollment in new hire Harassment Prevention training, Buddy Program, and Lunch with the CEO.
• Update the Org Chart, New Hire Tracker and Staffing Operations Tracker with new hire/departing employees.
• Collaborate with Facilities and IT teams to prep for new hire arrival (ex: submit new hire tickets, create new hire swag box, ensure onsite desk readiness).

Talent Acquisition:

• Recruiting for junior level positions of various business functions.
• Conducting, coordinating, and scheduling of candidate interviews.
• Drafting offer and promotion letters as needed.
• Additional recruitment duties such as screening resumes and updating job postings.

General Administration:

• Maintenance of employee data in ADP WorkforceNow for US employees and International employees.
• Maintenance of all active and separated employee files and databases in compliance with applicable legal requirements.
• Ability to answer general inquiries regarding HR knowledge, system, and programs; escalate necessary topics to the appropriate team members.
• Provide administrative assistance and support to the Sr. Director, Human Resources.
• Assist with tuition reimbursement and referral forms for employees.
• Assistance with company-wide employee newsletter and intranet.
• Key liaison with Payroll on daily change reports to ensure all updates are tracked accurately between Finance, Payroll, and HR.
• Draft and send out Bonus Letters to all new hires.
• Additional duties as requested.

QUALIFICATIONS

• Undergraduate degree is strongly preferred; business, communication or human resources is a plus.
• 1+ years’ experience of supporting an HR team.
• Technically savvy – ability to work with multiple systems and spreadsheets. Provide out-of-the-box thinking on solutions to heavy manual work
• Must be extremely organized and detail-oriented. Ability to prioritize and project manage required.
• HR Certificate or SHRM/HRCI Certification a plus.
• General CA employment law and benefit knowledge.
• HRIS experience preferred.
• Ability to foster and cultivate trust and partnerships with all levels.
• Desire to make a difference and have fun!

TOTAL COMPENSATION RANGE

$25 - $27 Hourly + Corporate Bonus (salary based in San Diego, CA)

JOB LOCATION

Hybrid in San Diego; 2 days onsite, 3 days offsite

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