Job Description

NO C2C

Location: On-site in Fort Lauderdale, FL

Employment Type: Contract-to-Hire

Role Overview:

We’re looking for a highly organized and resourceful Office Operations Coordinator to oversee the day-to-day operations of a vibrant and fast-paced office. In this role, you'll be the go-to person for everything from vendor coordination and procurement to facilities support and team event planning. If you enjoy creating a smooth, welcoming environment and can juggle multiple priorities with a smile, we’d love to hear from you.

What You’ll Do:

• Oversee daily office operations to maintain a clean, secure, and fully stocked environment
• Coordinate with vendors, building management, and internal teams
• Track and resolve work orders and service tickets using systems like ServiceNow
• Manage procurement tasks, including vendor onboarding, purchase orders, invoice coding/submission, and related documentation
• Support safety and compliance efforts (e.g., building access, emergency protocols)
• Plan and support onsite meetings, internal events, and team lunches
• Maintain office inventory (supplies, snacks, janitorial needs)
• Assist with budget tracking and cost-saving initiatives
• Provide backup support during team PTO or emergencies (alarm notifications, etc.)
• Jump in on special projects and communications such as internal newsletters and office updates
• Manage calendars, conference room bookings, mail, and hoteling software

What You Bring:

• 2+ years in an Office Administrator or similar operations role
• Experience working with vendors, leadership, and cross-functional teams
• Strong sense of ownership and the ability to work independently
• Excellent customer service, communication, and multitasking skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, SharePoint, etc.)
• Comfortable lifting up to 50 lbs and supporting a physical office space
• Legally authorized to work in the U.S. without sponsorship

Preferred (but not required):

• Experience with ticketing systems like ServiceNow or Workplace Service Delivery
• Familiarity with PO/invoice processes and procurement platforms
• Prior experience with Microsoft 365 collaboration tools

CIMA Consulting Group is an Equal Opportunity Employer

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