Job Description

Summary:

The Office Coordinator position’s primary role is to support the office and finance team as directed by the CFO. The person in this role must be a self-starter with thorough follow-through. They must be able to work independently and with a team.

Primary Role:

An Office Coordinator’s focus is on supporting both the office and finance staff. Below is a list of the primary duties that will be covered under this role.

· Answer phones when in the office and forward all incoming calls to the correct team members while cc’ing the office team.

· Put in new leads and phone calls into Pipedrive CRM system.

· Responsible for managing research tasks in Pipedrive.

· Support the office and finance team with administrative tasks.

· Perform specific finance and data entry tasks for CFO and Accounting Manager.

· Keep track of and maintain office supplies.

· Keep track of and maintain office drinks and snacks.

· Distribute incoming packages and mail.

· Assist HR Manager with logistics for the annual company meeting.

· Assist HR Manager with the coordination of events for management/team meetings.

· Manage all DMV Renewals.

· Assist President with administrative tasks, as needed.

· Work with the Project Director and project support team to bid and keep track of new work. This includes creating proposals, filling out bid forms, mailing bid documents, communicating with insurance/bonding company, and any other ancillary tasks.

· Order project plan sets and documents, as needed.

· Notarize documents as requested.

· Perform personal tasks for Owners.

Daily tasks for this role may change day to day depending on critical time sensitive tasks that may arise without warning. Communication within the management team will be vital in this role. Flexibility and adaptability will be key to succeeding in this position.

A typical work schedule for this position will be 8 hours per day in the office Monday through Friday, between the hours of 8 am-4 pm. Additional work hours may be required at times.

Experience:

· Bachelor’s degree or equivalent work experience.

· Construction experience preferred.

· Marketing skills are a plus.

Skills:

· Strong written and verbal communication skills.

· Accurate data entry and documentation skills.

· Able to work and think independently.

· Organization and the ability to multitask to complete a wide variety of tasks.

· Strong interpersonal skills to interact positively with all employees.

· Customer service skills.

· Attention to details to ensure tasks are completed thoroughly and correctly.

· Proficient in operating office equipment.

· Proficient typing skills.

· Proficient with Microsoft Office Suite.

· Preparing and submitting bid documents and proposals.

• · Strong research skills.

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