Job Description

Job Description and Duties

The Office Technician (Typing) will provide a full range of clerical and administrative support to laboratory personnel. This includes: preparing, filing, and archiving case folders; preparing sensitive materials, such as examination reports and copies of case notes, for release or discovery to client law enforcement agencies; shipping supplies and other items; assisting in the procurement process by processing laboratory supply orders, preparing purchase orders, reviewing Cal Card orders, and processing invoices and bills of lading; taking appropriate corrective action when items received are not the items ordered; submitting contract-related invoices to HQ on a timely basis; maintaining the front office records, supplies, and equipment; tracking and maintaining supplies of lab coats and laboratory linens; supporting management by providing information and data to assist in making decisions about administrative operations; and taking minutes at staff meetings, typing them, and distributing them to staff. Attendance Coordinator duties - Following Personnel rules and regulations, serve as a liaison between the laboratory and personnel for Workday entries and tasks, assist staff with Workday questions, ensure new staff are added to the Tine Record System (TRS) as well as submit updates needed for changes to staff work schedule. maintain lab staff attendance documents, ensuring they are up-to-date and accurate. Prepare and submit monthly attendance documents. Maintain employee leave balances and reconcile them with OPS reports. Process personnel documents, including new hire and employee action requests. Communicate directly with OPS Personnel as necessary.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required.
• The position(s) requires incumbents pass a Background Investigation prior to being hired. The Background Investigation may include Criminal Background and a review of any governmental records.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of: Modern office methods, supplies and equipment; business English and correspondence; principles of effective training.

Ability to: Perform difficult clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance; make clear and comprehensive reports and keep difficult records; meet and deal tactfully with the public; apply specific laws, rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling; communicate effectively; provide functional guidance.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

A Statement of Qualifications (SOQ) is required. To be considered for the position, you must submit an SOQ along with your application and resume. It must be typed in a professional 12-point font, single-spaced, and no more than one page in length. The SOQ serves as documentation of your ability to present information clearly and concisely in writing. Your SOQ for this position must be a narrative discussion of how your knowledge, skills, abilities and experience relate to the position as described in the duty statement. You may draw from your experience in professional, educational and personal settings.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required. To be considered for the position, applicants must submit an SOQ along with their application. Resumes do not take the place of the Statement of Qualifications. Applicants who fail to follow these requirements or who do not provide responses to the specific questions in the order listed will be disqualified from the selection process. Please see section below for the SOQ.

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