Job Description

The Prequalification Coordinator will be responsible for administering and maintaining FLINT’s subcontractor prequalification program. This role supports the preconstruction team by ensuring all trade partners meet company, district, and regulatory requirements. The Coordinator will manage and track subcontractor applications, verify compliance, and follow up to ensure all qualifications remain current at bid time. Acting as a vital link between estimating, field operations, project management, and risk management, the Prequalification Coordinator helps maintain a reliable pool of qualified subcontractors for every project.

The major responsibilities of this position include but are not limited to the following:

• Coordinate the full subcontractor prequalification process, including applications, renewals, scoring, and approvals.
• Maintain accurate reporting on subcontractor prequalification status with FLINT and applicable Owners/Districts.
• Manage and update the subcontractor qualification database (TradeTapp or similar).
• Review subcontractor insurance, bonding capacity, and safety metrics at a high level, routing to internal stakeholders as needed.
• Collaborate with Accounting and internal leadership to confirm subcontractors’ financial strength, ensuring all financial documentation is complete, current, and accurate.
• Collaborate with Project Executives to evaluate subcontractors’ operational and organizational strength, verifying supporting documentation is complete, current, and accurate.
• Engage the external construction community to collect performance feedback on subcontractors, including past performance, project history, and reputation.
• Work with Estimators and Project Executives to ensure qualified bidders are engaged for each project.
• Communicate directly with subcontractors regarding missing information, safety records, insurance, and financial documents.
• Develop and maintain standardized prequalification metrics and leadership reporting.
• Ensure subcontractors meet all Owner- and District-specific prequalification requirements prior to inclusion in bid packages.
• Verify subcontractor eligibility with the California DIR (Department of Industrial Relations) and CSLB (Contractors State License Board), confirming proper licensing/registration and that firms are not barred or suspended from public works.
• Support outreach to new subcontractors and foster relationships with key partners.

Job Requirements: 2-4 years of business administration experience; industry experience preferred.

Qualifications & Skills:

• Bachelor’s degree in business administration, construction management, finance, accounting, or related field (preferred, not required).
• Proficiency with Microsoft Office Suite, Google Drive, and familiarity with prequalification platforms (TradeTapp, BuildingConnected, or similar).
• Ability to manage large volumes of subcontractor data (financial, safety, licensing) with accuracy and confidentiality.
• Working knowledge of California compliance requirements, including DIR registration, CSLB licensing, Labor Agreements, and district-specific prequalification.
• Strong verbal and written communication skills; ability to build relationships and gather performance feedback from the subcontractor community.
• Excellent organization, attention to detail, and follow-through.
• Proven ability to coordinate across departments and meet tight deadlines.
• Comfort with database management systems.
• Customer service mindset when working with subcontractors.
• Willingness to learn construction-specific compliance and risk practices.
• Adaptability in a fast-paced, deadline-driven environment.
• Collaborative problem-solver.

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