Job Description

Position Summary

This role will encompass a wide range of responsibilities, including receptionist duties, administrative tasks, and human resources support.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Administrative management：

1. Handle plant all administrative duties, make, monitor and control administrative expenses within the assigned budget and take initiative for cost control.
2. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
3. Order front office supplies and keep reasonable inventory of stock.
4. Keep updated records of office expenses and costs, prepare for budgeting.
5. Arrange travel and accommodations.
6. Manage cleaning and security of whole plant ensure they provide satisfied service with low cost.
7. Rent and renew apartment, purchase necessary supplies per request ensure cost well controlled, including but not limited sourcing and maintain vendors, contracts review, renewal, and negotiation.
8. Rent vehicle and manage the usage.
9. Update calendars and schedule meetings per request.

Receptionist duties:

1. Make welcome related preparation before visitor arrive.
2. Greet and welcome guests as soon as they arrive at the office in a professional and courteous manner, ensuring a positive company image.
3. Provide general support to visitors and resolve administrative problems.
4. Direct visitors to the appropriate person and office.
5. Answer, screen and direct incoming phone calls promptly and efficiently while providing basic information when needed.
6. Receive, sort, and distribute daily incoming and outgoing mail/deliveries.
7. Maintain a clear and organized reception area.
8. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

HR Administrator:

1. Administers hourly timekeeping records and transmits to C & B to assure complete and accurate payroll processing, esp. leave and OT control, ensure all follow policy and process.
2. Support searching candidates as assigned. Provide admin support for candidate on-site interview.
3. Handles the onboarding and offboarding, maintain employee master data and ensure accuracy and confidentiality.
4. Provide necessary support on company orientation programs for all new employees timely and accurately.
5. Provide necessary support on training coordination, keep and document all training records in system.
6. Support to organize and implement employee activities to build and drive a positive company culture.

Make daily updates and regular reports. Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s degree or above in business administrative or related field preferred.
• Proven experience in administrative support roles, preferably with exposure to HR functions.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Able to work well in global and multi-culture environment is preferred.
• Experience within a industrial environment, manufacturing industry is preferred.
• Exceptional project and personnel management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.
• Familiarity with HRIS (Human Resources Information Systems) software is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A positive attitude, attention to details, strong work ethic, and willingness to learn and adapt in a fast-paced environment.

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