Job Description

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

• Greet and welcome on-site guests; determine nature of business and notify appropriate personnel.
• Answer and route incoming telephone calls; take messages or redirect to voicemail when needed.
• Manage conference room scheduling and reservations.
• Distribute incoming mail and packages; prepare outgoing mail as needed.
• Assist with general clerical tasks including copying, scanning, filing, and data entry.
• Provide visitors with necessary information, including directions and organizational details.
• Assist with guest registration, badging, and coordinating safety training.
• Support administrative and special projects as assigned.
• Operate standard office equipment including computers, printers, copiers, and scanners.

Qualifications

• High school diploma or equivalent required; post-secondary education or vocational training a plus.
• Prior experience in a reception or administrative role preferred.
• Knowledge of office procedures, phone etiquette, and filing systems.
• Ability to maintain a positive attitude
• Excellent communication skills

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