Job Description

Job Title: School Secretary

Location: Bryn Mawr, PA

Salary: $60,000 annually

Position Summary

The School Secretary provides administrative and clerical support to ensure the smooth operation of the school office. This role is the first point of contact for students, parents, and staff and requires strong organizational skills, attention to detail, and clear communication.

Key Responsibilities

• Greet and direct visitors, students, families, and vendors professionally.
• Answer and manage multi-line phone calls, take messages, and handle inquiries.
• Sort, distribute, and process incoming mail, email, and faxes.
• Maintain and update student records, including registrations, withdrawals, and transfers.
• Track daily attendance, tardies, absences, and generate reports.
• Input and maintain confidential records, including health and enrollment information.
• Draft, proofread, and distribute correspondence, newsletters, and daily bulletins.
• Schedule and coordinate meetings, school events, and field trips.
• Process and reconcile fees, handle deposits, and maintain petty cash.
• Order and track office and classroom supplies and maintain inventory records.
• Provide basic first aid and contact parents as necessary for student health needs.
• Operate standard office equipment such as copiers, scanners, and phone systems.
• Assist the principal and teachers with clerical tasks and event preparations.
• Maintain confidentiality and adhere to school safety protocols.

Qualifications and Skills

• High school diploma or GED required; associate’s degree in office administration or education preferred.
• Two or more years of clerical or secretarial experience, preferably in a school setting.
• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and student information systems.
• Typing speed of 50-70 wpm with strong attention to detail.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Professional, approachable, and courteous demeanor.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Ability to sit, stand, walk, and lift up to 25 pounds.
• Willingness to occasionally work after hours for school events.

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