Job Description

Executive Assistant

Direct Hire- 125-145k

Location: Purchase, NY (onsite 4x per week)

**Experience coming from Pharmaceutical/ Biotech industry is preferred!

Overview

• Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer and Chief Financial Officer
• Manage travel budget and coordinate domestic and international travel arrangements, prepare expense reports, ensure cost-effectiveness.
• Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.
• Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.
• Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees.
• Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies
• Maintain document management system, ensure confidentiality and compliance with retention policies.
• Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, etc.
• Oversee or coordinate aspects of office operations such as ordering supplies.
• Facilitate internal communications / operational efficiency

Must Haves

• 5+ years of experience supporting executive staff, preferably in public company and in the biotech or pharmaceutical industry.
• High level of proficiency in Microsoft Office suite
• Strong written and verbal communication skills; ability to produce high-quality presentations, reports, and correspondence.
• Excellent organizational skills
• Ability to handle confidential and sensitive information.

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