Workplace Assistant / Office Admin / Facilities Admin (Part Time) Job at PTR Global, Seattle, WA

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  • PTR Global
  • Seattle, WA

Job Description

Workplace Assistant / Office Admin / Facilities Admin

Location: Seattle, Washington

Job Type: Part Time

Tuesday through Thursday 9:00 AM- 5:00 PM (flexible based off office needs and events)

W2 Candidate Needed / No C2C

We are currently looking for a part-time admin support position for locations Seattle. it would be general admin support (20 hours a week) and help with things such as:

  • inventory and stocking.
  • services.
  • events.
  • tickets for in office issues
  • and shipping items

Client is looking to onboard a part time office manager in Seattle to support Client’s Information Security team members. See role description below and share resumes for individuals who meet these qualifications by Friday August 15th.

  • This position requires a tenacious self-starter who can anticipate the needs of our dynamic security organization and take initiative to solve problems independently.
  • In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels.
  • You will not only drive the process by which all of this is done, you will be a key participant in defining and developing processes with an eye toward lowering administrative overhead and increasing efficiency and accuracy.
  • This role requires a proactive, detail-oriented individual with strong communication and interpersonal skills to manage diverse responsibilities, ensuring the smooth and efficient operation of the office and team.
  • You will handle confidential information with discretion and maintain strong relationships with internal and external stakeholders.

Role Summary:

  • We are seeking a reliable and detail-oriented individual to join our team.
  • The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office.
  • You will support managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

  • Perform general administrative duties such as maintaining office supplies and inventory, supporting new hire setup, and ordering/re-stocking snacks.
  • Escort visitors such as maintenance teams and space auditors to ensure security of our space and ensure communication to team of their presence within our space.
  • Ordering catering services and reservation of conference rooms for workshops and events.
  • Executing monthly capacity assessments to ensure people are properly assigned to seats within our space.
  • Schedule meetings and maintain calendars.
  • Submitting and managing facilities tickets and supporting team moves (if applicable)
  • Maintain a clean and organized office environment.
  • Handle incoming and outgoing mail and deliveries.
  • Provide support to other departments as needed.
  • Help coordinate team-building events or office activities.
  • Assist colleagues whenever there is an opportunity to do so.

Requirements:

  • Proven experience 3-5 years as an office assistant or in a relevant administrative role
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
  • Customer service experience is an asset
  • Some lifting of office supplies may be required (up to 10 lbs)

Pay Range: $17/hr - $22/hr

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, and vision as well as 401K contributions.

Job Tags

Full time, Part time, Work at office, Flexible hours,

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