Job Title: Administrative Assistant
Location: Ankeny, IA 50023
Job Duration: 12 months (possible extension)
Job Type: Contract
Shift : First shift position, hours are 7:00am – 4:00pm (some flexibility in the exact start time)
Hybrid position: 3 days onsite/ 2 days remote each week
Pay Rate: Hourly (W2 – SGS Payroll)
Job Description:
The Administrative Assistant will provide essential administrative support to the client, with a focus on travel coordination, meeting logistics, and light project-related paperwork. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting a dynamic engineering environment.
Job Responsibilities:
- Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and itineraries.
- Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure meeting logistics are in place.
- Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.
- Administrative Support for Project Activities: Handle routine forms, assist with routing documents for signatures, and help track basic project-related tasks.
- Calendar Management: Help manage calendars for team leaders, ensuring alignment across key meetings and deadlines.
- General Administrative Tasks: Order supplies, manage shared team resources, and assist with onboarding logistics for new team members.
Skill Set Requirements:
- Experience using Microsoft office tools (Outlook, Word, Excel, and Teams in particular)
- Looking for 1-3 years of experience in an administrative role
- Must have good written and verbal communication skills
- Must have good attention to detail
- Must have experience with calendar management
- Must have experience with handling travel arrangements
- Must be organized
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