Job Description

A New Jersey-based pharma company is looking to fill an immediate need with the addition of a new Administrative Assistant to their team.
***This is a Hybrid opportunity requiring the qualified professional to work onsite at least 3 days a week.***

Responsibilities:

• Assist in preparing and processing task orders and agreements
• Support contract execution workflows, ensuring accuracy and timely routing
• Coordinate with internal stakeholders (Legal, Procurement, Finance) for contract reviews and approvals
• Maintain tracking systems for contract and task order status updates
• Utilize SAP to process purchase order
• Arrange domestic and international travel for team members
• Book hotels, flights, and local transportation in accordance with corporate travel policy
• Maintain travel itineraries and support expense reconciliation when required
• Organize team workshops, department meetings, and cross-functional events
• Coordinate catering orders and luncheon setup for in-person sessions
• Manage venue bookings and technical logistics (AV, supplies, agendas, etc.)
• Maintain contract and task order files in shared drives or document systems
• Track deadlines and assist in follow-up communication
• Provide general support to the team as needed during peak workload periods

Qualifications:

• 1+ year of Administrative experience
• High School Diploma / GED
• Experience of working with tools like SAP, Word, Outlook, SharePoint etc.
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Attention to detail and ability to manage multiple priorities
• Professional, dependable, and able to maintain confidentiality

Desired Skills:

• Associate's and/or Bachelor's Degree
• Working knowledge of SAP System Support

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