Job Description

Ultimate Staffing is actively seeking a dedicated and organized Administrative Assistant to join a dynamic team in California. The ideal candidate will play a crucial role in ensuring smooth office operations through meticulous data management and excellent customer service.

• Scanning of vendor invoices into FileShare
• Organizing scanned files and performing data entry
• Assisting with Parts Inventory data entry
• Providing back-up support for answering phones (4 lines)
• Responding to sales inquiry emails
• Greeting customers and vendors in a professional manner
• Filing all vendor invoices efficiently
• Ensuring all emails are printed and filed in customer folders
• Assisting with DMV documentation preparation
• Helping with the preparation of internal work papers such as Service Estimates and Job Tickets
• Researching vehicle parts to order
• Researching and ordering office and shop supplies
• Setting up vehicle folders for newly purchased cars
• Organizing vehicle folders for cars sold or service/restoration cars that are complete
• Maintaining current vehicle folders, titles, and consignment agreements
• Purging vendor folders at the end of the year and setting up new ones for the new year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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