Administrative Assistant (Part-Time) Job at Bernard Nickels & Associates, New Brunswick, NJ

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  • Bernard Nickels & Associates
  • New Brunswick, NJ

Job Description

Job Title: Administrative Assistant (Part-Time)

Job Type: Contract (W2)

Start Date: ASAP

End Date: 6/1/2026

Work Location: New Brunswick, NJ (onsite role)

Work Schedule: Monday-Friday, 25 hours per week (NOTE: daily start & end times are TBD as of now)

Pay Range: $26 to $32 per hour

Position Summary:

We are seeking a friendly, professional, and highly organized Administrative Assistant to support daily office operations and ensure seamless execution of in-office meetings and events. The ideal candidate will be personable and proactive, with strong communication skills and a customer service mindset. This role has the potential to transition to full-time hours based on business needs and performance.

Key Responsibilities:

  • Provide general administrative and office support, including managing supplies, coordinating catering, and maintaining a clean and welcoming office environment.
  • Greet clients and visitors, escort them to meeting rooms, and ensure all meeting spaces are properly set up.
  • Serve as a point of contact for daily office operations and customer support, including handling housekeeping issues, pantry/kitchen needs, and basic A/V troubleshooting.
  • Support the execution of meetings and internal events, including coordination with internal teams and external vendors, and addressing last-minute logistics.
  • Manage space utilization by coordinating meeting room reservations and resolving any scheduling conflicts.
  • Develop and maintain strong relationships with internal and external stakeholders, ensuring a professional and “best-in-class” experience for all visitors and team members.

Qualifications:

  • High school diploma/GED required
  • 1–2+ years of administrative or customer service experience in a professional services environment
  • Strong interpersonal and communication skills
  • Highly organized with excellent attention to detail
  • Comfortable multitasking and managing shifting priorities
  • Professional demeanor with a team-oriented attitude
  • Basic proficiency in Microsoft Office Suite and familiarity with office technology

Job Tags

Hourly pay, Full time, Contract work, Immediate start, Shift work, Monday to Friday,

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