Job Description

Job Title: Administrative Assistant (Part-Time)

Job Type: Contract (W2)

Start Date: ASAP

End Date: 6/1/2026

Work Location: New Brunswick, NJ (onsite role)

Work Schedule: Monday-Friday, 25 hours per week (NOTE: daily start & end times are TBD as of now)

Pay Range: $26 to $32 per hour

Position Summary:

We are seeking a friendly, professional, and highly organized Administrative Assistant to support daily office operations and ensure seamless execution of in-office meetings and events. The ideal candidate will be personable and proactive, with strong communication skills and a customer service mindset. This role has the potential to transition to full-time hours based on business needs and performance.

Key Responsibilities:

• Provide general administrative and office support, including managing supplies, coordinating catering, and maintaining a clean and welcoming office environment.
• Greet clients and visitors, escort them to meeting rooms, and ensure all meeting spaces are properly set up.
• Serve as a point of contact for daily office operations and customer support, including handling housekeeping issues, pantry/kitchen needs, and basic A/V troubleshooting.
• Support the execution of meetings and internal events, including coordination with internal teams and external vendors, and addressing last-minute logistics.
• Manage space utilization by coordinating meeting room reservations and resolving any scheduling conflicts.
• Develop and maintain strong relationships with internal and external stakeholders, ensuring a professional and “best-in-class” experience for all visitors and team members.

Qualifications:

• High school diploma/GED required
• 1–2+ years of administrative or customer service experience in a professional services environment
• Strong interpersonal and communication skills
• Highly organized with excellent attention to detail
• Comfortable multitasking and managing shifting priorities
• Professional demeanor with a team-oriented attitude
• Basic proficiency in Microsoft Office Suite and familiarity with office technology

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