Job Description
Job Title: Administrative Assistant (Part-Time)
Job Type: Contract (W2)
Start Date: ASAP
End Date: 6/1/2026
Work Location: New Brunswick, NJ (onsite role)
Work Schedule: Monday-Friday, 25 hours per week (NOTE: daily start & end times are TBD as of now)
Pay Range: $26 to $32 per hour
Position Summary:
We are seeking a friendly, professional, and highly organized Administrative Assistant to support daily office operations and ensure seamless execution of in-office meetings and events. The ideal candidate will be personable and proactive, with strong communication skills and a customer service mindset. This role has the potential to transition to full-time hours based on business needs and performance.
Key Responsibilities:
- Provide general administrative and office support, including managing supplies, coordinating catering, and maintaining a clean and welcoming office environment.
- Greet clients and visitors, escort them to meeting rooms, and ensure all meeting spaces are properly set up.
- Serve as a point of contact for daily office operations and customer support, including handling housekeeping issues, pantry/kitchen needs, and basic A/V troubleshooting.
- Support the execution of meetings and internal events, including coordination with internal teams and external vendors, and addressing last-minute logistics.
- Manage space utilization by coordinating meeting room reservations and resolving any scheduling conflicts.
- Develop and maintain strong relationships with internal and external stakeholders, ensuring a professional and “best-in-class” experience for all visitors and team members.
Qualifications:
- High school diploma/GED required
- 1–2+ years of administrative or customer service experience in a professional services environment
- Strong interpersonal and communication skills
- Highly organized with excellent attention to detail
- Comfortable multitasking and managing shifting priorities
- Professional demeanor with a team-oriented attitude
- Basic proficiency in Microsoft Office Suite and familiarity with office technology
Job Tags
Hourly pay, Full time, Contract work, Immediate start, Shift work, Monday to Friday,