Job Description

A cutting edge, dynamic, and fast-growing biotechnology start-up is seeking an Executive Assistant/Office Manager for its expanding San Francisco office. This role will provide high-level administrative support to the CEO and senior executives while also overseeing office operations. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. This is an amazing opportunity to support a bright, caring, and driven team within a high touch role and make an impact as a culture champion.

***In office 5 days a week, located in Brisbane, CA.

Responsibilities

• Manage complex travel arrangements and calendars for the CEO and senior executives, ensuring efficient scheduling and coordination of meetings.
• Act as a primary point of contact, liaising confidently with internal and external stakeholders.
• Draft, edit, and proofread documents and correspondence with a focus on accuracy and presentation.
• Oversee office operations, including vendor management, supply procurement, and facility coordination.
• Handle administrative tasks such as document preparation, filing, and scanning.
• Plan and coordinate events, off-sites, and internal meetings to foster team collaboration.
• Provide project management support, tracking deadlines and ensuring timely completion of key initiatives.
• Support onboarding and office integration for new hires, ensuring a seamless transition.
• Assist in producing presentations, reports, and other materials as needed.
• Support the CEO in operational tasks, ensuring streamlined workflows and efficient execution of company initiatives.

Requirements

• Bachelor’s degree preferred.
• 3-5 years of Executive Assistant and Office Management experience, preferably within a start-up and fast-paced growing environment.
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and Google Suite.
• Strong organizational skills and keen attention to detail.
• Excellent verbal and written communication skills with the ability to interact at all levels.
• Ability to handle sensitive and confidential information with discretion.
• Independent problem-solver with strong prioritization and time-management skills.
• Ability to adapt to change and manage multiple projects simultaneously.
• Prior experience with event coordination and office operations preferred.

Salary

$110,000 - $150,000 base salary range.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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