Job Description

The HR & Office Administrator plays a key role in supporting both HR operations and day-to-day office management. This position provides essential HR administrative support and ensures the office runs smoothly and efficiently. The role requires strong attention to detail, discretion, and excellent organizational skills to manage multiple responsibilities across HR compliance and facilities administration. This is a part-time, office-based position working 3–4 days per week, with no work-from-home option.

Key Accountabilities

HR Administration & Employee Support:

• Support onboarding and offboarding processes, including preparation of documentation.
• Support HR reporting and administrative activities.
• Maintain the integrity and confidentiality of all HR documentation.
• Support in maintaining HR shared folders and documentation.
• Take on basic HR administrative tasks to support colleagues, with the opportunity to expand responsibilities over time.
• Act as a remote back-up to the Edinburgh, Scotland office when needed.

Office & Facilities Support:

• Oversee shipping of laptops, headphones, and other IT equipment.
• Monitor IT assets, including monitors, IT equipment room, and related hardware.
• Coordinate with IT to resolve office-related technical issues (e.g., conference room equipment malfunctions).
• Manage all office facilities matters, including liaising with cleaning staff, building front desk personnel, and arranging general maintenance (e.g., light bulb replacements).
• Support the overall smooth running of the office and contribute to a safe, well-maintained, and efficient working environment.
• Manage the office supplies and (online) ordering (e.g. office equipment, tea, coffee, and any additional items), maintaining the coffee machine.
• Support any office events.

What will you bring to this role?

• High attention to detail and accuracy in data handling.
• Strong administrative and organizational skills.
• Good written and verbal communication.
• Respect for confidentiality and professionalism.
• Ability to follow structured processes and timelines.
• Willingness to learn HR systems and policies.

What does great look like in this role?

• Build a strong foundation in global HR operations.
• Be part of a values-driven team that supports your development.
• Gain early exposure to international HR systems and processes.

A Little Bit About Us:

At Hudson Talent Solutions, we’re shaping the future of talent. From talent solutions to employer branding and the complete talent life-cycle, we thrive on delivering world-class customer and candidate experiences. People are at the center of everything we do. We provide innovative, customized recruitment services and talent solutions to organizations worldwide.

Our diverse and inclusive team works hard and thinks smart, led by accomplished leaders who encourage innovation. We celebrate differences and thrive on them for the benefit of our employees, clients, and community. We are proud to be an equal opportunity workplace, committed to fairness and equality throughout the hiring process and beyond. We foster an environment where everyone's voice is heard and valued, allowing you to bring your whole self to work.

Please note that parts of our communication used in the course of providing our services are generated with AI assistance and have been reviewed for accuracy by a human. As a company, we are committed to the responsible and ethical use of AI in our services.

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