Job Description
An established family law firm in Dallas is looking for a Legal Receptionist/Front Desk Assistant. This role is the first person clients, vendors, and employees interact with when they visit or call our office.
This role is responsible for the following:
- Serve as gatekeeper to the office, ensuring that clients and vendors are shown to the appropriate conference rooms, or are otherwise accompanied by a firm employee.
- Provide coffee, soda, water, etc. to guests upon arrival.
- Notify appropriate attorneys or legal staff of guest arrival.
- Answer phones and follow firm systems to direct calls to the appropriate place.
- Support Intake Specialists by taking initial information from Potential New Clients before passing on.
- Support Office Assistant and Office Manager by working to keep lobby and conference rooms tidy and well-stocked.
- Receive and sign out mail, packages, deliveries from clients, other law firms, etc.
- Update attorney dockets based on information from our intake specialists.
- Other administrative projects, as assigned by the Office Manager or firm leadership.
If you have all or most of the following traits, skills, or experience, please apply!
- Professional appearance and demeanor for receiving guests to the office or answering the phone: This person is the first person people see when they walk through the front door of the office, and the first person they speak to when they call the firm, and we want to start all of these interactions off on the right foot.
- Discretion: everything client-related that comes into our office is to be treated as confidential.
- Attention to Detail: Ensuring calls make it to the correct attorney or staff member, ensuring dockets are updated correctly, getting people to the correct conference rooms or offices.
- Experience as a secretary, front desk assistant/receptionist, or administrative assistant preferred.
- Experience in a law firm preferred.
- Microsoft Office experience required.
- Experience with VoIP phone systems preferred.
This role is on-site Monday through Friday from 8:30 AM to 5:30 PM in our office off Oak Lawn.
Job Tags
Monday to Friday,