Job Description

About the Company

We are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies have left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.

About the Role

The Office Administrator will play a critical role in ensuring the smooth operation of the office by managing administrative tasks, supporting staff and management, and maintaining a productive and organized workplace. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

• Oversee daily office operations and maintain office efficiency.
• Answer and triage external calls, set up a newly leased HQ office, assist with visitors and onboarding new employees, assist in scheduling and planning appointments, and meetings for staff and management.
• Prepare the kits for shipment, including reviewing/confirming/matching shipping documents.
• Maintain organized filing systems for physical and digital documents.
• Answer external/internal direct phone calls, emails, and other communications.
• Order and manage office supplies, inventory, and equipment maintenance.
• Coordinate travel arrangements and accommodations as needed.
• Assist with onboarding new employees in both HR and Quality systems.
• Prepare reports, presentations, and correspondence as needed.
• Support bookkeeping tasks such as invoicing and expense tracking.
• Liaise with vendors, service providers, and building management as needed.
• Ensure office compliance with health, safety, and company policies.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 3+ years of proven experience as an Office Administrator, Administrative Assistant, or similar role.

Required Skills

• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Ability to work independently and handle multiple tasks simultaneously.
• Familiarity with office management procedures and accounting principles.
• Experience with office equipment (printers, computers, etc.).

Preferred Skills

• Knowledge of project management and HR practices is a plus.
• May occasionally require extended hours or weekend work during peak periods.
• Commitment to Cristcot’s core values: accountability, collaboration, ingenuity, and compassion.

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