Job Description

About Us

GeoTechnologies, Inc., is an employee-owned engineering consulting firm based in Raleigh, NC. We specialize in geotechnical engineering working on a variety of projects, both large and small across all industries and project types, public and private. Our commitment to excellence has earned us a reputation for delivering high-quality geotechnical engineering services. GeoTechnologies is seeking a talented and dedicated Office Manager who will play a critical role in managing and optimizing the financial and business operations of the company.

Overview

The Office Manager is responsible for the day-to-day operations of the business, as well as financial oversight. This position is a strategic part of the company’s operations, providing both financial and business operation guidance to principal owners of the firm.

Primary Responsibilities:

Office Operations

• Oversee all office operations including, but not limited to, workflow processes, reception, facilities, space allocation, vendor management, and special projects as needed.
• Manage administrative support staff of three (3).
• Maintain a professional and positive work environment by facilitating effective communication and information sharing among departments and employees.
• Primary contact for company safety includes on-going compliance, monitoring, development, and implementation of safety policies and procedures.
• Maintain accurate HR records, including employee files, payroll, and attendance records.
• Manage on-boarding and off-boarding of employees.
• Oversee the employee performance appraisal process and ensure managers perform timely and constructive reviews.
• Manage truck fleet to include forecasting upcoming needs and maintaining relationship with vendor on purchasing/leasing of vehicles.
• Primary contact for company’s insurance needs; prepares all documentation needed for annual renewals.

Accounting & Finance

• Manage accounting functions for a professional services organization with $6.5 million in revenue, including performing month end closing, financial statement preparation, and general ledger reconciliation.
• Oversee and manage accounting functions on a day-to-day basis including invoicing, accounts receivable, accounts payable, and collections (tasks performed by Office Manager’s staff).
• Manage and process payroll for 40+ employees.
• Manage cash flow and prepare cash flow forecasts.
• Prepare monthly financial managerial reports to analyze and identify trends and provide insights for informed strategic decision-making.
• Responsible for year-end close and as primary contact, works with the company’s CPA firm for tax preparation.
• Primary contact for all banking matters including ensuring banking relationship is fulfilling the needs of the company.

Ideal Candidate

• 6+ years related experience in hands-on office management with extensive experience in office financial management.
• BS in Accounting, Business Administration, or related field preferred.
• Work experience in a professional services environment, construction, or other related field preferred.
• Ability to multitask; flexible in prioritizing and dealing with competing simultaneous demands.
• Serve as an example of positivity when faced with workplace challenges.
• Proven leadership and decision-making skills; ability to offer problem-solving guidance and help others find effective solutions.
• Discretion in handling confidential information.
• Leads and manages with a strategic mindset.
• Experience with accounting software (i.e. Sage Intacct), and Microsoft Office Suite.
• General familiarity with HR practices and procedures.

Compensation and Benefits

Competitive pay based on education and experience. Company benefits include medical, dental, vision, short-term disability, life, and 401(k) as well as a generous paid time off policy including 9 paid holidays.

This position will primarily work on-site to best manage and coordinate with staff and senior management.

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