Job Description

We are seeking a Receptionist/Office Administrator to join our thriving practice group.

Galbut Beabeau, P.C. is an independent law firm with a sophisticated and diverse commercial practice.

We promote a unique, close-knit, and collaborative work culture dedicated to excellence, efficient problem-solving, and providing our clients with the highest level of service. We value collegiality and diligence, encourage ingenuity, and invite gifted professionals interested in joining our team to contact us.

Duties include, but are not limited to, the following:

• Lead and manage client experience
• Greet clients, vendors, and visitors of the firm
• Answer and direct phone calls on a multi-line phone system
• Receive and disseminate incoming mail and e-mails
• Calendar and schedule meetings, client conferences, and other special functions
• Manage vendor relationships
• Manage and order supplies
• Place catering orders for meetings
• Ensure proper supplies, refreshments, network connections, and other items necessary for conferences
• Coordinate office suite security, including online access and security software
• Coordinate and manage accounts payable tasks with the firm accounting team
• Assist with inputting data and generating reports in firm billing software
• Assist with booking and allocating operational expenses
• Coordinate and assist with marketing, including social media and firm events 
• Coordinate and collaborate with the firm information technology and website maintenance teams
• Perform other duties as assigned

The ideal candidate will be a highly organized, detail-oriented, professional, and hardworking multi-tasker with superior customer service and communication skills, both verbal and written. Prior receptionist and customer service experience preferred. Opportunity for expansion and advancement of role to include additional business administration services.

Position requirements:

• Professional and positive disposition
• Superior communication and interpersonal skills
• Superior organizational skills and attention to detail
• Punctuality and dependability
• Ability to multi-task
• Ability to learn new skills
• Proficient in Microsoft Office
• Familiarity with Clio Manage preferred
• College degree preferred
• Availability Monday through Friday, 8:30am-5:30pm

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