Job Description

Executive/Personal Assistant

Personal Assistant / Estate Manager ? Private Family Office (Memorial / River Oaks Area)

A prominent private family office located in the Memorial/River Oaks area is seeking a highly professional, organized, and detail-oriented Personal Assistant/Estate Manager . This role requires exceptional multitasking abilities, discretion, and a proactive mindset to manage day-to-day operations across the family?s personal and professional interests.

Key Responsibilities:

• Oversee and manage finances for multiple entities using QuickBooks; maintain meticulous financial records and ensure fiscal accountability.

• Coordinate maintenance and upkeep for primary and secondary residences, including regular property inspections and vendor scheduling.

• Manage household staff, ensuring smooth day-to-day operations and high service standards.

• Maintain and update the family?s calendar, including appointments, travel, events, and key reminders.

• Serve as the primary point of contact for all vendors, contractors, and service providers across multiple properties.

• Oversee the management and maintenance of several vacation homes.

• Arrange domestic and international travel, including itineraries, accommodations, and transportation.

• Run personal errands and assist with various lifestyle management tasks.

• Perform other duties as assigned with flexibility and a solutions-oriented approach.

Qualifications & Requirements:

• Minimum 10 years of experience as a Personal Assistant, Estate Manager, or in a similar high-level support role.

• Demonstrated experience in financial management and record keeping ; proficiency with QuickBooks is required.

• Technologically proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

• Exceptional organizational skills , attention to detail, and ability to prioritize multiple tasks effectively.

• Strong written and verbal communication skills .

• Discreet, trustworthy, and experienced in handling confidential information with care.

• Positive, adaptable, and proactive problem solver with a can-do attitude.

• Able to work both independently and collaboratively with others.

• Must be comfortable working in a family environment , including interacting with children and pets.

• Flexible and willing to work non-traditional hours , including evenings and weekends as needed.

• Professional, polished demeanor with strong interpersonal skills.

• Bilingual (English/Spanish) is a plus, but not required.

• Reliable, patient, and willing to go above and beyond to meet the needs of the household.

HOUGW34

Interested candidates please send resume in Word format Please reference job code 135858 when responding to this ad.

Desired Skills and Experience

Personal Assistant / Estate Manager ? Private Family Office (Memorial / River Oaks Area)

A prominent private family office located in the Memorial/River Oaks area is seeking a highly professional, organized, and detail-oriented Personal Assistant/Estate Manager. This role requires exceptional multitasking abilities, discretion, and a proactive mindset to manage day-to-day operations across the family?s personal and professional interests.

Key Responsibilities:
Oversee and manage finances for multiple entities using QuickBooks; maintain meticulous financial records and ensure fiscal accountability.

Coordinate maintenance and upkeep for primary and secondary residences, including regular property inspections and vendor scheduling.

Manage household staff, ensuring smooth day-to-day operations and high service standards.

Maintain and update the family?s calendar, including appointments, travel, events, and key reminders.

Serve as the primary point of contact for all vendors, contractors, and service providers across multiple properties.

Oversee the management and maintenance of several vacation homes.

Arrange domestic and international travel, including itineraries, accommodations, and transportation.

Run personal errands and assist with various lifestyle management tasks.

Perform other duties as assigned with flexibility and a solutions-oriented approach.

Qualifications & Requirements:
Minimum 10 years of experience as a Personal Assistant, Estate Manager, or in a similar high-level support role.

Demonstrated experience in financial management and record keeping; proficiency with QuickBooks is required.

Technologically proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Exceptional organizational skills, attention to detail, and ability to prioritize multiple tasks effectively.

Strong written and verbal communication skills.

Discreet, trustworthy, and experienced in handling confidential information with care.

Positive, adaptable, and proactive problem solver with a can-do attitude.

Able to work both independently and collaboratively with others.

Must be comfortable working in a family environment, including interacting with children and pets.

Flexible and willing to work non-traditional hours, including evenings and weekends as needed.

Professional, polished demeanor with strong interpersonal skills.

Bilingual (English/Spanish) is a plus, but not required.

Reliable, patient, and willing to go above and beyond to meet the needs of the household.

Job Tags

For contractors, Work at office, Flexible hours, Afternoon shift,

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